EHS DEA Controlled Substances Compliance

Problem Statement

UC Berkeley lacks a robust, transparent, and repeatable process to authorize, procure, and manage controlled substances on campus. There are three different offices involved in the entire end-to-end process which creates communication challenges and accountability issues in the process. There has been a lot of turnover, and institutional knowledge has been lost.

Objectives

• Design/Document/Standardized End-to-End Controlled Substances Process including recommendation for improved tracking
  
  
• Define/clarify/document how the Controlled Substances licenses is managed  on campus (Schedule 1- Principle Investigator, Schedule 2-5 Campus, OLAC)
  
  
• Develop any required Change Management Planning needs - Awareness - Communication - Training as applicable to documented process

Success Metrics

• Transparency to renewing DEA license (Schedule II, III-V research license) for controlled substances and who is involved/accountable by May 2025. 
• Defined Roles and Responsibilities, Rules of Engagement, Adherence to Process Maps.

Project Leaders

Sponsor: Rich Lyons/ Ingrid Castro-Rodriguez

Project Manager: Chris DeMarco

Project Team Members: Jim Baugh (EH&S), Samuel Chiang (EH&S), Priya Sarran (BPMO Process Lead), Ezekiel Gonzalez (Procurement), Renita Esclovon (Procurement), Mike Murphy (Procurement), Megan Sousa (OLAC), Magdalena Mleczko (OLAC) Bennie Mitchell (OLAC), Christina Acosta (EH&S), Krystyna Kozakiewicz (Contractor), Alyssa Loren Sly, Daniel Savson (OLAC), Kathryn Wight (Procurement)